1. Event Compliance & Cancellation Rights

• Campus Showdown reserves full rights to cancel or postpone any event if it does not meet predefined quality standards, operational guidelines, or ethical conduct expected from collaborating college clubs.

• In case of cancellation:

  • The college club must transparently communicate the accurate reason for cancellation to all players and stakeholders.

  • Any attempt to misrepresent the situation, spread false information, or defame Campus Showdown on social, digital, or physical platforms may result in immediate legal action.

2. Brand Usage & Intellectual Property Protection

• All Campus Showdown logos, names, brand assets, taglines, templates, and designs are the intellectual property (IP) of Campus Showdown.

• No individual or institution may use, edit, or circulate Spotwon’s brand assets without prior written approval.

• Once granted, the club must adhere to Campus Showdown IPR usage policy, including logo sizing, color standards, and brand tone across all channels.

3. Agreement Validity & Renewal

• Upon collaboration approval, Spotwon will sign an official Memorandum of Understanding (MoU) with the college or its authorized club.

• The MoU will be legally valid for one year from the signing date.

• To continue collaboration, the agreement must be renewed annually with updated terms, mutually agreed by both parties.

4. Revenue Sharing & Transparency

• If ₹3 Lakh eligibility criteria are unmet, revenue will be shared between Campus Showdown and the college club only after deducting all legitimate event expenses incurred by either party.

• Revenue sharing will be conducted with full financial transparency, backed by event expense reports and payment records.

5. Data Privacy & Consent

• Participant data collected via registration forms or QR submissions is protected under Campus Showdown Privacy Policy.

• The college must not share, reuse, or store this data without consent from Campus Showdown and the users.

6. Code of Conduct & Disciplinary Measures

• College clubs are expected to maintain a respectful and professional code of conduct before, during, and after the event.

• Any behavior that disrupts the integrity of the tournament, promotes toxicity, or damages the experience for players or organizers may result in termination of the partnership.

7. Exclusivity Clause

• Once a college club enters into a collaboration with Campus Showdown, it must not partner with or promote any other esports or gaming company for similar events during the active contract period without written permission.

• This prevents conflict of interest and protects Campus Showdown event IP and brand exclusivity.

8. No Guarantee Clause

• Campus Showdown does not guarantee event success, audience turnout, sponsorship, or profit.

• All outcomes depend on mutual efforts, college involvement, and market response.

9. Force Majeure Clause

• Campus Showdown shall not be held responsible for delays, rescheduling, or cancellations caused by events beyond control, such as natural disasters, government restrictions, strikes, pandemics, or internet outages.

10. Non-Solicitation Clause

• College clubs, coordinators, or volunteers must not solicit Campus Showdown staff, sponsors, or partners for independent projects or alternative events without official approval.

• Violations may lead to immediate termination of the agreement and legal recourse.

11. Digital Media Rights

• All video footage, photos, streams, interviews, and event content created during the event are owned by Campus Showdown.

• Campus Showdown reserves the right to use such content for marketing, commercial, and promotional purposes across platforms without additional consent.

12. Dispute Resolution

• Any legal dispute or disagreement will be subject to arbitration under Indian law, with jurisdiction limited to Pune District Court, unless otherwise stated in the agreement.

• Both parties agree to settle issues amicably through negotiation before initiating legal proceedings.

13. Sponsor Control

• Campus Showdown retains full authority to choose sponsors, media partners, and brand collaborators for the event.

• Colleges may not onboard sponsors without written consent, especially if they conflict with existing Campus Showdown partners.

14. Player Data Privacy & Ownership

• All player data collected during registrations, QR scans, or event participation is the exclusive property of Campus Showdown.

• This data will be stored securely and used only for official Campus Showdown operations, communication, and verification.

• Under no circumstances will this data be shared, sold, or disclosed to the partnering college club or any third party for personal, promotional, or external use.

• Campus Showdown complies with applicable data protection laws and ensures confidentiality of all participant records.